Jefferson County Seal
Jefferson County,
Missouri
Est. 1818
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Frequently Asked Questions

 -Administration-

 

What is the main telephone number for Jefferson County Government and the Jefferson County Courthouse?

 

What is the address, telephone and fax number of the County Clerk?

 

What's the difference between the County Clerk and Circuit Clerk?

 

How do I pay a traffic ticket? Where do I pay a traffic ticket?

 

I want to pay my taxes, where do I pay?

 

What is a Notary Public?

 

How do I become a Notary Public?

 

How long does it take to become a Notary Public?

 

Where do I have to be sworn in?

 

How do I renew my notary? Is my notary renewable?

 

How much does it cost to become a Notary Public?

 

When can I pick up or receive my notary commission?

 

Can I sign my Notary Surety Bond before I come to the office?

 

What do I need to check on my Notary Surety Bond before I come to be sworn?

 

What is my date of commission? How is it determined?

 

Will my Notary Surety Bond be sent to my mailing address?

 

What are the directions to the County Clerk's office?

 

When can I start my official duties as a Notary Public?

 

When and Where does the Jefferson County Council meet?

 

Who is the secretary to the County Council?

 

How do I get a copy of Council minutes? Agenda minutes?

 

How do I get a liquor license?

 

I have my state liquor license, do I need a county license?

 

How long does it take to receive my county liquor license?

 

I received my state and city liquor license, now what?

 

How much does it cost to get a county liquor license?

 

I purchased an existing business that has a valid liquor license. Can I continue to operate with that license or do I need to apply for a new license?

 

How long is a liquor license valid?

 

Do I have to pay the full amount for a liquor license, if I purchased the business after July 1st?

 

When it is time to renew my liquor license, do I have to do this in person?

 

What is a picnic license?

 

How much does a picnic license cost?

 

What is the Board of Equalization?

 

Visit our Board of Equalization web page.

 

When does the Board of Equalization meet? Where do they meet?

 

How do I appeal my taxes?

 

Are there separate forms for real estate and personal property appeals?

 

What's the deadline to appeal my taxes?

 

When will my hearing be scheduled in front of the Board of Equalization?

 

How long can I expect the hearing to last?

 

When will I know the Board's decision?

 

What are my options if I disagree with Board's decision?

 

 

What is the main telephone number for Jefferson County Government

 and the Jefferson County Courthouse?

 

636-797-5555

 

The new information line for Jefferson County Government is 636-797-5555.

For all questions regarding traffic tickets, jury duty, divorces, or child support please contact the Circuit Clerk's Office.

 

The phone number for the Circuit Clerk is 636-797-5443.

 

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What is the address, telephone and fax number of the County Clerk?

 

Jefferson County Clerk

729 Maple Street

PO Box 100

Hillsboro MO 63050

636-797-5486 

636-797-5360 fax

 

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What's the difference between the County Clerk and Circuit Clerk?

 

The County Clerk is the administrative office to the County Council. Duties include serving as Secretary to the Board of Equalization; recording Secretary to the County Council; issuing liquor licenses for picnics and caterers; issuing solid waste hauler licenses; issuing Notary Public licenses; and all function of accounts payable. The County Clerk is also the Director of Elections

 

The Circuit Clerk is the administrative officer to the 23rd Judicial Circuit Court, located in the Jefferson County Courthouse. The Circuit Clerk is responsible for all jury duty, child support issues and state issued traffic tickets (State Trooper). All questions regarding court or legal issues should be directed to the Office of the Circuit Clerk.

 

Contact the Circuit Clerk at 636-797-5443.

 

The Prosecuting Attorney's office may be contacted by calling 636-797-5321.

 

The Office of the Public Defender may be contacted by calling 636-797-5641.

 

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How do I pay a traffic ticket?  Where do I pay a traffic ticket?

 

County issued traffic tickets are issued by a Sheriff's Deputy and are to be paid at the Municipal Court, located in the Justice Center on the 3rd Floor in Hillsboro, MO.

 

The telephone number is 636-797-6265.

 

State issued traffic tickets are issued by the Missouri Highway Patrol are to be paid in the Jefferson County Courthouse located at 300 Main St. in Hillsboro. 

 

The telephone number is 636-797-5443.

 

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I want to pay my taxes, where do I pay?

 

Personal property and real estate taxes are to be paid at the office of the Collector of Revenue, located in the Administration Center, 729 Maple St., Suite G36 in Hillsboro.

 

The telephone number is 636-797-5406.

 

729 Maple Street

 

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What is a Notary Public?

 

A public officer under civil and commercial law authorized to administer oaths to attest to, and certify, certain types of documents (i.e. witness signatures).

 

How do I become a Notary Public?

 

click here

 

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How long does it take to become a Notary Public?

 

All applications are processed by the Missouri Secretary of State's office in Jefferson City.

Two weeks is normally required for the application to be processed and the confirmation letter mailed to the applicant.  The commission is sent to the County Clerk's Office in Hillsboro.

Please contact the County Clerk's office to verify receipt of the commission. A notary public must be sworn in at the County Clerk's office to receive the commission.

 

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Where do I have to be sworn in?

 

A notary public must be sworn in in the county of the applicant's residence.

 

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How do I renew my notary? Is my notary renewable?

 

Notaries ARE NOT RENEWABLE. All notaries must re-apply every four (4) years.

 

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How much does it cost to become a Notary Public?

 

The fee is $25 made payable to the State Director of Revenue. A notary surety bond may be acquired through any insurance company and the cost is approximately $50 for the 4 year bond. The journal and notary seal may be acquired through any office supply store at a cost of approximately $150. The County Clerk's office fee, for recording the notary commission and administering the oath of office, is $3.

 

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When can I pick up or receive my notary commission?

 

Once an application has been processed and the commission issued by the Secretary of State's office, the applicant has 90 days to appear and qualify. A failure to appear by the applicant results in the return of the notary commission to the Secretary of State's office. (486.240 RSMO)

 

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Can I sign my Notary Surety Bond before I come to the office?

 

No, all documents must be signed in the County Clerk's office in front of a deputy clerk.

 

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What do I need to check on my Notary Surety Bond before I come to be sworn?

 

Please check that the date of commission and the county of residence is correct.

The date of commission should be indicated on the bond. If the space on the bond is 'blank', where the beginning date of the commission should be, please fill in the proper beginning date. If the county of residence is blank, leave it 'blank' and the Deputy Clerk in the County Clerk's office will fill-in the blank space. If either is incorrect, the applicant will need to contact the insurance company to obtain a 'rider' for the corrections to the Notary Surety Bond.

 

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What is my date of commission? How is it determined?

 

The date of commission is the day that the Secretary of State's Office processes the application.

 

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Will my Notary Surety Bond be sent to my mailing address?

 

The bond will be sent to the applicant, NOT the Department of the County Clerk.

 

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What are the directions to the County Clerk's office?

 

729 Maple Street

 

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When can I start my official duties as a Notary Public?

 

A notary may start his/her official duties after being sworn-in and receiving their notary seal.

 

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When and Where does the Jefferson County Council meet?

 

According to the Home Rule Charter of Jefferson County, the County Council meets no fewer than two times a month. The County Council meets the first Monday and the third Wednesday of the month at 6:00 p.m., unless otherwise posted. The County Council meets in the Assembly Room of the Administration Center located at 729 Maple Street in Hillsboro. 

 

 

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Who is the secretary to the County Council? Who keeps the minutes of County Council meetings? How do I contact the County Council and County Executive?

 

The County Clerk is the custodian of records for the County Council. The Council has its own staff that keeps the minutes of its meetings. The County Executive may be contacted by calling the Administration Center at 636-797-5400. The County Council may be reached at 636-797-5517.

 

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How do I get a copy of Council minutes? Agenda minutes?

 

The County Clerk is the official custodian of all County records, including those of the County Council. All Council minutes are posted on this website. All records are available for review by the public. Copies will be made available upon request for 10 cents per page.

 

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How do I get a liquor license?

 

Any person who seeks to obtain a liquor license for a location in an incorporated area of Jefferson County must first contact the municipality. Any person who seeks to obtain a liquor license for a location in the unincorporated area of Jefferson County may apply directly to the Missouri Department of Public Safety - Division of Liquor Control.

 

Contact them at 314-877-0324.

 

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I have my state liquor license, do I need a county license?

 

Yes, any business or organization that obtains a state liquor license of any kind (i.e. picnic, caterer) is required to apply and acquire a County liquor license from the County Clerk's office.

 

The telephone number is 636-797-6250.

 

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How long does it take to receive my county liquor license?

 

The day a business or organization applies for a County liquor license, they will receive a paid receipt that will be valid for 30 days from the date written on the receipt by the County Clerk's office. The original license will be mailed within 7-10 business days. Please contact our office if you do not receive your license within this time frame.

 

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I received my state and city liquor license, now what?

 

A business or organization located in an incorporated city/municipality must first obtain their state and city liquor license. Those located in the unincorporated areas of Jefferson County must only obtain a state liquor license before applying for a County liquor license. Then, bring the original license(s) to the County Clerk's office at 729 Maple St., Hillsboro to apply for a license that is valid for 30 days.

 

           *NOTE*--- Please read the following----

 

The Jefferson County Council adopted a new ordinance that requires any applicant for a county liquor license to be current on his taxes. Proof of taxes paid or no taxes owed will be required to obtain the liquor license.

 

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How much does it cost to get a county liquor license?

 

Jefferson County charges $3.00 more than the fee charged by the state for a liquor license. If the state charged you $400.00, then the total amount charged by Jefferson County will be $403.00.

 

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I purchased an existing business that has a valid liquor license. Can I continue to operate with that license or do I need to apply for a new license?

 

Contact the state of Missouri, Department of Revenue at 314-877-0324 for an answer to this question.

 

 

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How long is a liquor license valid?

 

Liquor licenses in Missouri are valid from July 1st of the current year to June 30th of the next year.

 

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Do I have to pay the full amount for a liquor license, if I purchased the business after July 1st?

 

No, liquor licenses are pro-rated based when the State of Missouri issued the license and the expiration date of the license.

 

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When it is time to renew my liquor license, do I have to do this in person?

 

No, renewals are mailed at the beginning of April each year and may be signed and returned to the County Clerk's office with the amount owed. Please call 636-797-6250, if you have any questions.

 

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What is a picnic license?

 

Typically, this license is used by organizations that is holding an event at a temporary 'stand' outdoors. The state of Missouri will issue a picnic license that is valid for 7 days. The organization is also required to obtain a County picnic license.

 

*Note: If the State of Missouri requires a liquor license, Jefferson County requires it as well.

 

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How much does a picnic license cost?

 

A picnic license from the State is $25 for a temporary stand. A picnic license issued from Jefferson County is $25 per temporary stand, plus a $3 County Revenue Fee.

 

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What is the Board of Equalization?

 

The Board of Equalization consists of three (3) members who are appointed to hear appeals regarding the real estate and personal property assessments of taxpayers.

 

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When does the Board of Equalization meet? Where do they meet?

 

The Board meets, as scheduled, to hear appeals from the first Monday in July to the fourth Saturday in August of every year. The Board meets in the Assembly Room located in the Administration Building at 729 Maple St. in Hillsboro.

  

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How do I appeal my taxes?

 

Taxpayers are encouraged to contact the Department of the County Assessor at 636-797-5466 for real estate and 636-797-5343 for personal property. If the taxpayer is unable to reach an agreement with Assessor's office, and wishes to appear before the Board of Equalization, the taxpayer should contact the County Clerk's office to obtain the necessary appeal forms. Five (5) copies of the forms are required to be returned to the County Clerk's office by the taxpayer.

 

Contact our office at 636-797-6250.

 

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Are there separate forms for real estate and personal property appeals?

 

The form is the same, however if the taxpayer wishes to appeal BOTH real estate and personal property taxes, the taxpayer MUST fill out a separate form for each appeal.

 

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What's the deadline to appeal my taxes?

 

All appeals are due on or before the 3rd Monday in June. However, the Board of Equalization has extended this deadline to the second Monday in July.  All appeals must be postmarked by 5:00 p.m. on that day to comply with RSMO Section 137.385.

 

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When will my hearing be scheduled in front of the Board of Equalization?

 

Once all of the appeal forms have been received, the County Clerk's office will notify the taxpayer by letter as to the date and time of the appeal.

 

*Note: Dates and times are NOT negotiable.

 

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How long can I expect the hearing to last?

 

Typically, most appeal hearings last anywhere from 10 to 20 minutes. Taxpayers will be given ample time to present their case. The Board may, or may not, ask questions of the taxpayer.

 

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When will I know the Board's decision?

 

The taxpayer will be notified of the Board's decision, via certified mail, within five (5) business days following the hearing.

 

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What are my options if I disagree with Board's decision? How do I contact the Board?

 

Any taxpayer who disagrees with the decision of the Board of Equalization may appeal directly to the Missouri State Tax Commission. Information on how to appeal, as well as the website address, will be included in the decision letter. A postcard will be included that may be filled out and sent to the Missouri State Tax Commission.

 

Missouri State Tax Commission

PO Box 146

Jefferson City MO 65102

573-751-1715

(http://www.stc.mo.gov/)

 

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***UPDATED October 2015---Taxpayers are welcome to attend any Board meeting.  Any correspondence from the taxpayer to the Board MUST be done through the Secretary of the Board of Equalization.  It is inappropriate for any taxpayer to contact the members of the Board outside of an official Board meeting.